Every card in ScrumDo represents a unit of work within your workspace. Cards may represent a large body of work (such as what a portfolio-level manager would be interested in monitoring) or a small body of work (such as an individual User Story being developed by a delivery team).
ScrumDo allows users to easily determine how long a card has been on a board with Aging Details. This feature not only allows you to see how far along work is progressing, but also how much time is being spent within each area of your workflow.
What is aging?
Aging is a measurement that helps us understand how much time work is remaining in a particular segment of our workflow. The Aging Details area in each card dishes out the particulars:
From a workspace perspective, once we commit to performing work within a card, the aging clock starts ticking. Identifying the average amount of time work cards spend in a particular segment of your workflow is an extremely useful data point for a variety of reasons, not the least of which can relate to decisions on where to allocate people and other resources.
By default, ScrumDo captures and displays aging details in hours and days. The particular work states that are measured are dictated by your workspace board settings in ScrumDo.
For example, the default board setup in ScrumDo defines a standard workflow made up of the following states:
- Todo - Work the team has committed to do and flagged as such by placement on the board (in contrast to work items in your backlog)
- Doing - Work that is currently being produced by team member(s)
- Reviewing - Work that has been completed and needs quality review or approval.
- Done - Work that has been completed and is ready for deployment / delivery.
Alternatively, you may have defined your own the columns and rows using your own terms:
In either case, each card on the respective board will display information detailing the number of days it has spent (aged) in any given state (position on the board).
TIP: Your ScrumDo workspace is a visualization of workflow. You can edit the board to make it as simple or as complex as you need.
Viewing all of the Aging Details in one report
Analyzing the Aging Details of all of your cards can provide tremendous insight into the health of your workflow. ScrumDo's Aging Report allow users to track and visualize aging details in an aggregate format.
There are three kinds of Aging Reports:
1 - Time in State Histogram: lets you look at a single step or a tag and see how long cards have spent in that step:
2 - Age Breakdown - lets you look at multiple steps or tags and compare how long cards spent in that step:
3 - Relative Time: lets you see how much time cards have spent in steps relative to others:
Managing the Settings for Aging Details
You can change how Aging Details are displayed on your workspace in Workspace Settings.
NOTE: You must be designated as a staff member or manager in order to have access to and change the Workspace Settings.
First, click the Settings icon located at the top of your workspace, and select the the Card Aging section in your general Workspace settings:
We strongly recommend you choose to always display aging details within your cards by selecting the toggle button:
Having chosen to display Aging Details on cards, not only will the particulars be displayed within the card detail, but the system will also generate dashes and dots on the front of each card (correlating to the number of days a card has spent in the workspace).
TIP: Hover your pointer over the dashes and dots on a card to view the number of days in progress.
Users have the option of defining a warning threshold value and a critical threshold value for their cards (different display signals will be generated on cards that surpass this threshold). Just enter values in these fields when editing your settings.
Below is an example of a card within a workspace that has a 14 day threshold warning. There are 13 dots along the bottom of the card that signal it is still within the threshold:
Once a card exceeds 14 days, the grey dots change to orange dashes:
And once a card exceeds a critical threshold (of 120 days in this example), the orange dashes change to red dashes:
Generating Aging Reports
To generate any one of the three types of Aging Reports:
1 - Click on the Reports icon from the top right navigation bar:
2 - Choose any one of the three Aging Report options to generate your report:
3 - You may also filter your report by choosing from any of the drop down menu options:
4 - Click Refresh.
These Aging Reports will not only provide a holistic view of time spent in each segment of your workflow, but will also show:
- When cards become blocked (if applicable)
- Allow you to use filters to focus solely on blocked cards
- Which step in the process takes the longest to complete
- Which impediments cause the most (or greatest) delays.