Work In Progress Limits, or, WIP Limits, are a way for a team to manage flow. To learn how to set organizational WIP Limits, please see this article: ScrumDo has extended this concept to Personal WIP Limits which can help a team understand the current capacity of their members. Let me illustrate with some screen shots.

Access your Personal Dashboard by clicking “Overview”. Personal WIP limits are, by default, not set. Since these are personal WIP limits, only the individual user can set and manage this. Your manager does not have access to edit your personal WIP limit.

Choose “Set Now” to set your personal WIP Limit. 

You may ask, “What should my WIP Limit be?” Well, there have been books written about this topic. WIP Limit is not a one-size-fits-all, but I would like to warn of the dangers of multitasking. Guy Winch, posted the following article in Psychology Today: 

Let’s see what happens when I set my Personal WIP Limit to 5:

Let’s understand, first of all, that this is accessing all of your cards across off the workspaces you are on. This shows I have 9 cards in the Backlog and 1 card Done. Backlog and Done do not count towards your Personal WIP. But I do have 14 cards in Progress - I have broken my Personal WIP. Notice the red rectangle. I have 14 cards in progress but have a WIP Limit of 5. 14/5. 

This is the view others will not have to let them know your “plate is full”.

When your Avatar is grayed out, people can still assign cards to you, but it would not be without the knowledge that assignee is at capacity or over capacity.

A way to check how much more capacity one has, one can click on the avatar and see the number of cards and the personal WIP limit of a user. The two numbers indicate at the bottom right indicate the number of cards in progress and the personal WIP limit.

Let’s go back to the Dashboard.

Under the Card in Progress rectangle you see the 3 categories of card status: Setup, Doing and Waiting. They are set in the Board Editor here:

You will need to set each space on your board and set the TimeType you wish. Simply click on the card cell, then the TimeType. The 4 TimeTypes are Wait, Setup, Working and Done. You may wish to understand why “Wait Time” is included in your WIP. That’s an excellent question, and one our founder, Ajay Reddy answered in Scrumban [R]Evoultion

So - that’s the basics of how to set up and implement Personal WIP Limits. You’re on your way to helping your company become a “well-oiled machine”. 

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