Most of the non-hyperlinked terms come from the book Kanban from the Inside by Mike Burrows (with his kind permission, of course). You can read more about Mike and his excellent work with Agendashift here.
A level of software testing where a system is tested for acceptability.
In the context of a workflow, identified activities are performed on work items that are in appropriate states; activities often take work items from one state to another. Activities and their corresponding states typically map to the columns on a kanban board.
The ability to respond to changes in the environment. Note that very stable environments do not necessarily favor adaptability, which makes their inhabitants especially vulnerable when conditions do eventually change. See also fitness.
For the purposes of this site, an agenda (or agenda for change) is a compelling call to action based on organizational need.
A movable token that represents a person. On a Kanban board, avatars can be placed on cards to indicate who is working on them; limiting the number of avatars available is a technique to reduce multi-tasking.
A list of work items that have not been started. Use this term with care if it is likely to imply stronger commitment than is warranted.
Batch, batch size, batch transfer
A group of work items that progress through the system (or part thereof) together. Projects often imply large batch sizes at the input and output of the system and large batch transfers between various defined stages in-between. A strategy of releasing work into and out of the system in smaller batches has the tendency to reduce work-in-progress and lead times.
Blocked, blocker, blocking issue
A work item is said to be blocked when there is some abnormal condition preventing it from progressing. The proximate cause may be referred to as the blocker (often an issue or dependency) and visualized on the kanban board against the work item in question. See also stalled.
An activity whose delivery rate constrains the delivery rate achievable from the system as a whole.
A queue deliberately placed ahead of a bottleneck or other critical activity for the purpose of ensuring a steady supply of work to it.
A review of progress and performance held regularly at the departmental level.
Card (or ticket)
A visual representation of a work item.
An acronym coined at Maersk for Cost of Delay divided by Duration, where Duration is the remaining Lead Time. The queuing discipline known as weighted shortest job first (WSJF) seeks to minimize CD3.
Usually an individual, a change agent causes change to happen.
Classes of Service (CoS)
Customer expectations defined broadly for different subsets of the overall workload. They influence selection decisions made inside the delivery system. Different classes of service are typically associated with qualitatively different risk profiles, especially with regard to schedule risk and cost of delay.
Four generic classes of service are widely recognized: “standard,” “fixed date,” “expedite,” and “intangible.”
Column, Column Limit
On a kanban board, vertical columns typically organize work items by state, such that they will move rightward across the board as they progress towards completion.
Column limits are Work-In-Progress (WIP) limits, constraints on the number of items allowed in a column at any given time.
Work items are said to be committed when there is a strong expectation shared with the customer that work on them should now proceed.
Cost of Delay (CoD)
A measure of the impact of delaying a work item, perhaps to allow another with a higher cost of delay to take precedence. At its most sophisticated, cost of delay is a function of time, and it measures the impact on total lifecycle profits of the affected product or portfolio.
Creative Knowledge Work
Knowledge work that is focused on meeting customer needs through knowledge discovery processes and creative problem-solving.
Cumulative Flow Diagram (CFD)
A stacked line chart that shows the delivery rate and work-in-progress for multiple states or activities.
Customer Lead Time
A specific lead time—the time work items take to go through the system—as experienced by the customer. Typically, this is measured from request to delivery.
Use with care! Most often this refers to the lead time through the “operational” part of the process (measured from when work starts until it is ready to be delivered), but it may refer to customer lead time, or (very differently) to the reciprocal of delivery rate.
See Classes of Service.
Otherwise known as throughput, it is the number of work items delivered from the system per unit of time.
Work items may be dependent on others or require attention from other services.
Describes the management of work items that must progress quickly through the system at the expense of others. See classes of service.
The upstream flow of information about a product or process.
For the most part, this refers to the deliberate incorporation of feedback in the design of a process so that the resulting product, service, or the delivery process itself can be controlled and improved.
The measures that combine to indicate fitness.
Describes work items that must be delivered on or shortly before a particular date. Typically, the cost of delay of such items is highly sensitive to small changes in delivery date around that time, and some active management of the schedule risk is called for. See Classes of Service.
An important metric, the ratio of touch time to (customer) lead time. Flow efficiency increases when work items are subject to less delay.
A visualization of the distribution of data. In the Kanban context, histograms are particularly applicable to lead times.
A queue placed at the start of the process, holding work items that have been selected for processing soon but that are not yet started. Often visualized as a “Ready” column. Assuming that a degree of commitment is involved, work items in the input queue count toward the overall work-in-progress (WIP) in the system, and the input queue is a good place to apply a WIP limit.
Describes work items whose short-term economic value is hard to quantify but whose presence in the system is vital to its health and performance in the longer term. Often applied to preventive maintenance, experiments, system improvements, and so on. See Classes of Service.
An overloaded term, often carrying multiple meanings at the same time. Written in kanji (Chinese characters), it means “sign” or “large visual board.” Written in hiragana (Japanese characters) it means “signal cards” (singular or plural). In technical presentations of the mechanics of kanban systems, we usually intend the latter meaning. Informally, it refers to the use of kanban systems (visual or otherwise) and the Kanban Method.
A visual organization of cards (the kanban) in a kanban system. Typically, boards are arranged in vertical columns and (optionally) horizontal swim lanes; additional dimensions may be represented by color or other card attributes. Cards move rightward from column to column as the work items they represent progress through the system. Work-in-progress limits and other policies may be represented visually also.
A way to understand the organization, operation, and improvement of creative knowledge work. Its service-based model offers an alternative view to the more conventional models of project delivery and functional organization. It also distills STATIK, the Kanban Method’s implementation approach.
An evolutionary approach to change described by David J. Anderson in six Core Practices and four Foundational Principles.
A pull system implemented by limiting the number of kanban (cards) in circulation.
Kanban System Lead Time
The lead time through the part of the system that is subject to work-in-progress (WIP) limits.
Knowledge Discovery Process
A way to understand the process of creative knowledge work. It invites us to acknowledge how little we know at the start of the process and helps us to identify the various kinds of knowledge that are developed at each stage of the process.
Work that is mainly about using and developing knowledge (after Peter Drucker). See also Creative Knowledge Work.
Unqualified, this refers to the time a work item takes to progress through a process and is often used synonymously with the more specific customer lead time. See also Cycle Time.
See work-in-progress (WIP) limit.
A key result from queuing theory that relates a process’s arrival rate (for which we use delivery rate as its proxy), Lead Time, and Work-In-Progress. It is named in honor of John Little, who published its first proof in 1961.
A Kanban Board that manages work items at multiple levels of granularity.
A condition in which an individual or team has more than work item actively in progress. Controlling the overall amount of work-in-progress (WIP) in the system controls multi-tasking; the converse is not necessarily true.
A divisional meeting, typically held monthly, in which multiple teams share performance data, incident reports, and improvement updates with each other and (ideally) representatives of the customer and the wider organization. An essential feedback loop for larger implementations. See also service Delivery Review.
The economic benefit is forgone when making a choice between alternatives.
In ordinary usage, it is to give people or processes more work than they can effectively or humanely deal with. More narrowly, it is to maintain more work-in-progress (WIP) in the system (or part thereof) than can be sustained.
The canonical improvement cycle known variously as the Deming Cycle, the Shewhart Cycle, the PDCA Cycle, or just plain PDCA. The acronym is short for “Plan, Do, Check, Act”; sometimes you will see PDSA, for “Plan, Do, Study, Act.” It describes an experimental (in the scientific sense) way to structure an improvement.
The application of Kanban to the workload of an individual or small team. In their book of the same name, Jim Benson and Tonianne DeMaria Barry identify two practices most relevant to “choosing the right work at the right time”: 1) Visualize your work. 2) Limit your work in progress.
An explicit description of expected behavior or process constraint. Policies commonly associated with kanban systems include column-level “definitions of ready” and “definitions of done.” Work-In-Progress (WIP) limits are also classified as policies.
The application of the Kanban Method to the management of project portfolios.
An early-stage Kanban implementation that addresses multi-tasking but does not control the amount of Work-In-Progress (WIP) between activities.
A broad category of work-management system in which work is started—“pulled” from upstream—only as capacity becomes available. Kanban systems are pull systems; the availability of capacity and the ability to pull work is indicated by the gap between current Work-In-Progress and the corresponding limit. See also Push.
The act of placing work into a system or activity without due regard to its available capacity.
A place in the workflow (typically represented by a column on a kanban board) in which work items are held ahead of some later activity.
The set of policies that govern the selection of work items. First in, first out (FIFO) and weighted shortest job first (WSJF) are two important examples.
The act of delivering to the customer, or the product that will be delivered.
Replenishment, Replenishment Meeting
The act of populating the Input Queue, and the meeting that achieves it.
A chart that shows observations plotted against time. Commonly used to visualize lead times.
An experiment conducted that is designed to have only limited impact on the system in the event of failure.
The application of the Kanban Method in the context of an existing implementation of Scrum. Colloquially, it is Kanban, when the “what you do now” is Scrum.
The ability of a system to change itself without the intervention of an outside agent.
Service; Service Orientation
A system designed to benefit its consumers; a paradigm based on services, their interactions, and the results they generate for customers. See also the Kanban Lens.
Service Delivery Review (or System Capability Review)
A weekly or biweekly review or progress-and-performance meeting held at the departmental level. See also Operations Review.
A work item is said to be stalled when it remains idle because there is no capacity in the system to attend to it. See also Blocked and Starvation.
The baseline class of service, applicable to work items that are neither expedited, fixed date, nor intangible.
A regular meeting (often daily) that is short enough (typically up to 15 minutes) that its participants can remain standing.
A condition in which people or activities lack work due to inadequate flow from upstream. See also Stalled.
The overall condition of a work item that determines where it should be in the system and what activity or activities could legitimately be applied to it.
An acronym for the Systems Thinking Approach to Implementing Kanban, a recommended approach to implementing and progressing with the Kanban Method.
On a kanban board, this is a horizontal lane along which cards flow. Swim lanes organize cards into categories; cards typically do not move between swim lanes (implying that they represent categories that are relatively long lived, such as epic- or project-sized work items, customers, or classes of service).
Ticket (or Card)
The visual representation of a work item on a kanban board. Often quite literally a card (held on the board by magnets, say), or a sticky note.
Throughput - See Delivery Rate.
The amount of time a work item spends being worked on, as opposed to waiting in a queue, blocked, or stalled due to multi-tasking. See also Flow Efficiency.
The overhead costs that drive batch sizes. Reducing the truly fixed cost of each transaction (or recognizing that a greater proportion of the transaction cost is in fact variable, a function of batch size) allows transactions to be made smaller.
Unbounded (infinite) Queue
A queue that has no limit.
Urgency-driven - See Classes of Service.
In this book, values refer to properties that are widely agreed to be desirable, provide some sense of direction (because “more is better,” generally speaking), and serve to suggest, organize, or represent helpful practices and artifacts. The nine values described in part I are abstracted from the Kanban Method’s core practices and foundational principles. Other schools of thought and different organizational cultures will emphasize different values; values can be useful therefore for the purposes of comparison and selection.
Weighted Shortest Job First (WSJF)
A queuing discipline that seeks to minimize Cost of Delay by giving precedence to work items that have the largest economic impact in proportion to the remaining time needed to implement them.
The sequencing of activities or (broadly equivalently) of work item states that results in products or services being delivered. Workflow tends to cut across considerations of functional structure, though not always optimally. See also Knowledge Discovery Process.
A deliverable or a component thereof (a new product feature, for example). Generally speaking, tasks and activities are not work items in this sense. See also Card, Workflow.
At the system level, this refers to work that has been started but not delivered out of the system. In the Kanban Method, we are also interested in where the WIP resides, measuring and controlling the number of work items that occupy particular states or activities. We may also control the allocation of WIP across other categorizations, such as customer, work item type, or class of service.
Work-in-progress (WIP) limit
A policy that constrains the amount of WIP allowed in a given part of the system. Typically expressed as a number—the maximum number of work items. WIP-limited systems are pull systems. Minimum limits may also be used to trigger replenishment.